With the help of reports, users who export payout files in Paxml or Hogia format can easily keep track of their reimbursements—both those that have already been exported and those waiting to be exported.
A report is a collection of reimbursements and can be exported in multiple formats: Paxml and Hogia. Each report can have one of two statuses: Draft or Exported.
A report with Draft status is open for new expenses. It’s important to note that you can only have one draft report at a time. When you download the report, it is automatically marked as Exported, but you can also manually change the status to Exported without downloading it.
An Exported report can no longer accept new reimbursements, but you can at any time:
Download the report again
Change the status back to Draft
A reimbursement can only exist in one report, and once the report has been exported the reimbursements receives status Paid Out.
To add reimbursements to a report:
Go to "Reimbursement payout" -> "Ready for payout"
Select the reimbursements you want to include in the report
The expenses will automatically be added to the existing draft report, or a new report will be created if no draft report exists