Request reimbursement for business travel using Mynt’s Mileage allowance and Per diem features.
Set up the feature (Administrators)
Before employees can submit mileage allowance or per diem reimbursements, an administrator must configure the reimbursement settings.
Go to Accounting Settings → Reimbursements.
Configure your reimbursement settings:
Mileage allowance – Create one or more mileage types by specifying a name, vehicle type, and reimbursement rate per kilometre.
Per diem – Configure your per diem settings. The tax-free amounts automatically follow the current guidelines from the Swedish Tax Agency (Skatteverket).
Create a reimbursement (Employees)
Once the setup is complete, employees can submit their own reimbursement requests.
Go to My expenses.
Click Create reimbursement.
Select Mileage allowance or Per diem.
Enter the required trip details.
Submit the reimbursement for approval.
Mynt automatically calculates the reimbursement amount and generates a PDF document for every submitted reimbursement.
After approval
Once approved:
The reimbursement is added to the draft payout report.
Download the payout report in PA XML or Hogia XML format.
Upload the file to your payroll system.
The reimbursement is paid together with the employee's salary.
Good to know
You can create multiple mileage allowance types with different reimbursement rates.
Per diem follows the Swedish Tax Agency's tax-free limits.
Every reimbursement automatically includes a PDF document.
Approved reimbursements are typically posted to account 2820 – Liability to employees.
Frequently asked questions
Can I edit a submitted reimbursement?
Only if it has been rejected. Once rejected, you can edit it and submit it again.
Can I include multiple trips in the same reimbursement?
No. Each trip must be submitted as a separate reimbursement.
I can't find the correct mileage allowance type. What should I do?
Ask your administrator to add the reimbursement type in Accounting Settings → Reimbursements.
Need help?
Contact our support team via the chat in the bottom-right corner, or send us an email, and we'll be happy to help.