What is private expenditure?

Out-of-pocket expenses are when employees use their private funds, such as a personal card or cash, to make purchases on behalf of the company. This can be useful when a company card is not available or if the company is temporarily unable to cover the cost directly. Through the service, all expenses, whether made with a personal or company card, can be easily and conveniently managed in one place.

How to make a out-of-pocket expense claim

1. Use of private funds

When making a service purchase, employees can use their private card or cash for payment.

2. take a photo of the receipt

Immediately after the purchase, take a photo of the receipt in the app.

3. automatic receipt interpretation

With the help of AI, the receipt is interpreted and important information such as date, amount and place of purchase is automatically filled in the system.

4. Approval by admin

An administrator reviews the purchase and can either approve or deny the expense, either directly through the app or on the company's web portal.

5. Export to the accounting system

Once the expense is approved, multiple transactions can be exported to the accounting system with a single click.

6. payment

When payment is made via the company's bank or payroll system, the expense is marked as paid in the system.

Through this simple process, the company can efficiently and smoothly manage private expenses without missing any details or delaying reimbursements to employees.